Conferences and Events

This is the creative phase of planning. For programs choosing to utilize the Center’s 全方位的服务，我们将进入活动设计. This process progresses from 确定空间需要定义空间中会发生什么以及应该如何发生 看. Do you have or do you need speakers or presenters? Is audio-visual equipment 需要? How will your exhibit space be configured? 是 there any special needs, like a theme party, or requests for food & 饮料? Will transportation be 需要? 是 there any additional details that need attention? Proposals for hosting events will be requested and reviewed with clients. Center staff will confirm selections; negotiate prices, and process contracts.

在整个会议或活动中，有一个清晰的认识是非常必要的 正确执行所有规范所需的人员或人员 that were previously identified. Will University and 社区 VIP’s be attending? How will registration be handled? Is there a need for volunteers or chaperones? 是 there special needs that require attention?

 

 

确定预算是计划中最重要的方面之一. When engaging Center 员工们，我们将根据您的要求与您一起制定经济合理的计划 建议和协商校内和校外的住宿、餐饮和其他服务的价格. 请放心，中心工作人员在所有大学的政策和指导方针下工作 建立活动基金，处理付款和支出，以及提供 access to revenue tracking reports.

 

营销需求可能因事件而异. Just as we work to define needs 并实施空间和餐饮计划，营销应周到，及时，和 taken into consideration from day one. Beginning with how will attendees be invited, 以及如何沟通活动细节，以打印最终的议程或计划. Of course there are many stops along the way. 市场营销 activities typically fall 分为几大类:材料-会议标志，宣传册，议程，标牌， directional materials; digital – web presence, electronic event communication; merchandise – conference bags, promotional items; and public relations – talking points, press releases, media events, photograph opportunities. Center staff adheres to the University’s 市场营销和品牌诚信准则的最佳实践.